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Terms and Conditions (Covid 19 - Year 2021)

Registration and Cancellation Policies during the Covid 19 pandemic (Year 2021).

The good news is that we can start to see the light at the end of the tunnel. As the general rule, we are following the rule and regulation of local governments. Safety and health will always come firm.

There is likely going to be a surge of travel as soon as the “world” officially opens. Airlines, hotels, transportation might be at an all time busy. IncredibleTravelPhotos tends to organize workshops in less known locations, so we are confident that when we are on the ground at the workshop location, we will maintain the unique experience and be welcomed by the locals.

All the workshop dates for 2021 are tentative. They have been scheduled when there is a high probability of happening. Workshops will be rescheduled if safe travel is not cleared by local authorities.

The conundrum is how do you commit, without losing your deposit/payment and still be guaranteed a seat. More than ever, there is going to be limit on the number of participants.

==== Here are the policies: (They override IncredibleTravelPhotos Terms and Conditions during Covid 19 pandemic (Year 2021) ==== .

We accept Check, Money Order, and Credit Cards.

Cancellations, Delays & Refunds - No refunds will be given for delays or cancellations due to inclement weather, either before or during your workshop. We are not responsible for any additional costs you may incur due to any delays or cancellations.

If payments are made by check or money order, any appropriate refund will be made by check. If payments are made by credit card, any refund will be credited to the same credit card.

1. Reservations
A full payment and completed Release and Waiver of Liability form will reserve a place for you on the IncredibleTravelPhotos workshops. Trip fees are quoted in US dollars and must be paid in US dollars.

2. Registration, Cancellation and Refund
1. To be guaranteed a seat in a workshop, you place the non-refundable deposit. If the workshop dates are postponed, you do have the option of getting a full refund (minus 3% processing fee, when paid by credit card).

2. If you want to be on the priority listing, you place a “$1 token deposit”, until there is a firm confirmation that the workshop is taking place. We limit the number of “$1 token deposit”. The priority listing means that you receive news/updates prior to the general public. But until you place the non-refundable deposit, you are not guaranteed a seat.

3. The final payment dates are determined by the suppliers (crew on the ground, hotels, etc.). In case of postponement, we will make our best effort that payment can be transferred to the new date. As we are dealing with third party, we highly recommend purchasing a travel insurance to mitigate possible loss of payment.

4. If you place a non-refundable deposit, and an “unexpected situation”** comes up, your deposit is transferrable to another IncredibleTravelPhotos workshop.

5. If you paid the workshop is full, and an “unexpected situation”** comes up, IncredibleTravelPhotos will provide proof that your workshop participation is cancelled, so you can open your claim with your travel insurance.<

6. For additional travel arrangement (airline, hotels pre/past workshop), we do recommend purchasing an insurance.

We must receive written notice of your cancellation (email Oliver Klink - oliver@incredibletravelphotos.com)

** Definition of “unexpected situation”: Any situation that covers yourself, family members, or people close to you.

3. Insurance
All participants are strongly urged to purchase travel protection insurance.

4. Responsibility
A Release of Waiver and Liability form must be signed by each participant prior to the commencement of the trip. Participation by any trip member will be declined in absence of the signed Release of Waiver and Liability form, with no trip fee refund. No modification to the terms of the Release and Assumption of Risk form will be accepted.

IncredibleTravelPhotos or its Agents can accept no responsibility for losses or additional expenses due to delay or changes in air or other services, weather, strike, war, quarantine or other causes. All such losses and expenses will have to be borne by the participant.

IncredibleTravelPhotos reserved the right to 1) substitute hotels of similar category 2) cancel workshop prior to departure, in which case full refund of the workshop fee will be given. IncredibleTravelphotos is not responsible for any trip cancellation expenses (therefore we encourage travel insurance) 3) substitute trip leader (s), in which case the substitution is not a basis for participant cancellation.

5. Contact Schedule
Upon signing up for a workshop, you’ll receive a confirmation email (to email address you used to sign up for the workshop) that your registration has been accepted. You’ll then receive an email that includes a coursebook (version 1), which details the logistics of the workshop (what to bring, recommended accommodation, typical daily schedule). When workshop dates are confirmed, you will receive an updated version of the coursebook. A final reminder email is sent one to two weeks before the workshop. It includes the final planning and location where to meet (if changed) .

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